Preventive Maintenance Checklist
A printable preventive maintenance (PM) checklist for buildings and facilities. Edit the items, add your logo, print or save as PDF.
How to use| Item | OK | Needs attention | N/A | Notes |
|---|---|---|---|---|
| Building exterior | ||||
| Roof, gutters and downspouts clear and draining | ||||
| Walls, windows and doors: no damage or gaps | ||||
| Walkways and parking free of trip hazards | ||||
| Exterior lighting working | ||||
| Building interior | ||||
| Doors, locks and closers working | ||||
| Ceilings and walls: no stains or water damage | ||||
| Flooring secure, no trip hazards | ||||
| Restrooms: fixtures and supplies OK | ||||
| Mechanical | ||||
| HVAC filters checked / replaced | ||||
| HVAC units running normally, no unusual noise | ||||
| Water heater: no leaks, temperature set correctly | ||||
| Plumbing fixtures and visible pipes: no leaks | ||||
| Sump pump tested (if fitted) | ||||
| Electrical and safety | ||||
| Electrical panels closed, clear access | ||||
| GFCI outlets tested | ||||
| Emergency and exit lights tested | ||||
| Smoke and CO alarms tested | ||||
| Fire extinguishers inspected and tagged | ||||
| Exits and corridors clear | ||||
How to use
- The preventive maintenance template is already loaded, with exterior, interior, mechanical, and electrical and safety sections.
- Fill in the boxes. Your business name and logo are remembered on this device.
- Check the preview below the form. It updates as you type.
- Press Print, or Save as PDF and choose “Save as PDF” in the print window.
- Want to mix trades or add your own sections? Use the custom builder.
About this preventive maintenance checklist
Use it as a building or facility PM checklist template for property managers, maintenance techs and handyman services. Rename sections or add equipment-specific items to make your own PM checklist. For a monthly, quarterly and annual plan, use the building maintenance checklist.
Questions
What is a preventive maintenance checklist?
A list of routine checks done on a schedule to catch small problems before they become breakdowns. Technicians tick each item and note anything that needs follow-up.
Can I make a PM checklist for one machine or piece of equipment?
Yes. Clear the sections you do not need, add your own items, and fill in the equipment, make, model and serial number at the top.
How do I make it weekly, monthly or quarterly?
Change the checklist title (for example Monthly PM Checklist), keep the items for that interval and save it as a draft so you can reuse it each time.
Templates and calculators are for general use only and are not legal, tax or accounting advice.