Commercial Refrigeration Preventive Maintenance Checklist
A printable commercial refrigeration PM checklist with readings, condensing unit, evaporator and leak checks. Add your logo, print or save as PDF.
How to use| Item | OK | Needs attention | N/A | Notes |
|---|---|---|---|---|
| Readings | ||||
| Box / case temp: design ( °F) / actual ( °F) | ||||
| Suction pressure ( psig) / sat. temp ( °F) | ||||
| Discharge pressure ( psig) / sat. temp ( °F) | ||||
| Superheat ( °F) / subcooling ( °F) | ||||
| Compressor amps ( A) / RLA ( A) | ||||
| Supply voltage ( V) / ambient temp ( °F) | ||||
| Defrosts per day () / fail-safe ( min) | ||||
| Condensing unit | ||||
| Condenser coil cleaned | ||||
| Condenser fan motors and blades OK | ||||
| Compressor: no abnormal noise, vibration or oil | ||||
| Crankcase heater working | ||||
| Contactors and connections OK | ||||
| Sight glass / moisture indicator OK | ||||
| Filter drier: no temperature drop across it | ||||
| Head pressure control / fan cycling OK | ||||
| High / low pressure safeties tested | ||||
| Evaporator | ||||
| Coil clean, no ice | ||||
| Fans running, blades clean | ||||
| Drain line and drain heater OK | ||||
| Defrost heaters and termination tested | ||||
| TXV bulb secure and insulated | ||||
| General | ||||
| Leak check (method ) | ||||
| Line insulation intact | ||||
| Door gaskets and heaters OK | ||||
| Temperature alarm / monitoring working | ||||
| Refrigerant added ( lb) recorded | ||||
How to use
- The refrigeration PM template is already loaded, with readings, condensing unit, evaporator and general sections.
- Fill in the boxes. Your business name and logo are remembered on this device.
- Check the preview below the form. It updates as you type.
- Press Print, or Save as PDF and choose “Save as PDF” in the print window.
- Want to mix trades or add your own sections? Use the custom builder.
About this refrigeration PM checklist
Use it as a general commercial refrigeration maintenance checklist for coolers, freezers, prep tables and other systems. Record box temperature, suction and discharge pressures, superheat, subcooling, amps and defrost settings, then tick each check.
Questions
What does a commercial refrigeration PM include?
Temperature and pressure readings, superheat and subcooling, amps and voltage, condenser and evaporator cleaning, fans, defrost, drains, safeties, a leak check and alarm testing.
Should I record refrigerant added?
Yes. EPA rules under Section 608 and the AIM Act set leak repair and record-keeping requirements for many commercial systems, depending on refrigerant type and charge size. Recording the amount added on every visit helps you keep those records.
How often should commercial refrigeration be serviced?
Quarterly PM is common, and monthly in harsh kitchen environments. Follow the manufacturer and your service agreement.
Templates and calculators are for general use only and are not legal, tax or accounting advice.